Gaming Grammar - Privacy Policy

Privacy Policy - Student Accounts

This privacy notice is for all people who download or play Gaming Grammar.

The information you provide on this registration form and while playing the game will be used by the University of York and the University of Reading for the purposes of creating and managing your Gaming Grammar game account and will be held securely on a password-protected Google server.

For the purposes of this privacy notice, University of York is the Data Controller as defined in the General Data Protection Regulation. We are registered with the Information Commissioner’s Office and our entry can be found here. Our registration number is: Z4855807.

This information will be stored until you request to close your account.
You may close your account at any time by emailing: GamingGrammar@digitalcreativity.ac.uk.

If you request to close your account, all data associated with your account will be deleted from the database held on the Google server.
Please note: it will not be possible to delete data already downloaded for research purposes; however, this data will not contain any identifying information (see below).

Your responses and response times while playing the game and information you provide about your age, gender, and first language will be used by the University of York and University of Reading for research purposes to better understand the effectiveness of this learning tool for supporting foreign language learning.
In line with our charter, which states that we advance learning and knowledge by teaching and research, we process personal data for research purposes under Article 6(1) (e) of the GDPR: Processing is necessary for the performance of a task carried out in the public interest.

Any data downloaded for research purposes will be psuedonymised by assigning you a code number and no identifying information (e.g. names or email addresses) will be downloaded.
No information identifying individual users or schools will be included in any reports published on the data. Anonymised data will be stored indefinitely with the University’s Research Data York service or in other open research data repositories.

If you join a class, then your teacher will be able to view and download your name and responses only. This will allow your teacher to follow your progress through the game in order to support teaching and learning activities.
In these cases, your school will also be a Data Controller for any data processed.
Typically your school will process your data under Article 6(1) (e) of the GDPR: Processing is necessary for the performance of a task carried out in the public interest. You should contact your school for additional information about how they process your data (e.g. how long they will retain information about you, who it is shared with, how it is kept secure, etc.).

You may exit a class at any time through the My Classes menu, in which case your data will no longer be visible to the teacher. If you do withdraw from a class, please let your teacher know.

This research has been approved by the Department of Education, University of York Ethics Committee. If you have any questions or complaints about this research please contact Rowena Kasprowicz (r.kasprowicz@reading.ac.uk), or the Ethics Committee via (education-research-administrator@york.ac.uk).

For further information on how the University will handle your data and keep your information secure see: University of York - General Privacy Notice

Privacy Policy - Teacher Accounts

This privacy notice is for any person who registers with Gaming Grammar for a teacher account where you play the game and are able to view and download the names and responses of students who have joined your classes within the game.

The information you provide on this registration form will be used for the purposes of creating and managing your Gaming Grammar game account and will be held securely on a password-protected Google server. This information will be stored until you request to close your account.

For the purposes of this privacy notice, University of York is the Data Controller as defined in the General Data Protection Regulation. We are registered with the Information Commissioner’s Office and our entry can be found here. Our registration number is: Z4855807.

This information will be stored until you request to close your account.
You may close your account at any time by emailing: GamingGrammar@digitalcreativity.ac.uk.
If you request to close your account, all data associated with your account will be deleted from the database held on the Google server.
Please note: it will not be possible to delete data already downloaded for research purposes; however, this data will not contain any identifying information (see below).

Your responses and response times and those of your students will be used by the University of York and the University of Reading for research purposes to better understand the effectiveness of this learning tool for supporting foreign language learning. In line with our charter which states that we advance learning and knowledge by teaching and research, we process personal data for research purposes under Article 6(1) (e) of the GDPR: Processing is necessary for the performance of a task carried out in the public interest.

Any data downloaded for research purposes will be pseudonymised by assigning you a code number and no identifying information (e.g. names or email addresses) will be downloaded. No information identifying individual users, teachers or schools will be included in any reports published on the data. Anonymised data will be stored indefinitely with the University’s Research Data York service or in other open research data repositories.

With a teacher account, you are able to view and download the names and responses of students who have joined your classes within the game. This will allow you to follow your pupils’ progress through the game in order to support your teaching and learning activities.
Data will be processed by the school under Article 6(1) (e) of the GDPR: Processing is necessary for the performance of a task carried out in the public interest.

Please note, you are responsible for any data downloaded from the game and must manage it in accordance with the General Data Protection Regulation and Data Protection Act 2018.
The University of York requests to be informed if you become aware of a security breach (e.g. accidental loss, unauthorised access, theft, etc.) of game data.

This research has been approved by the Department of Education, University of York Ethics Committee. If you have any questions or complaints about this research please contact Rowena Kasprowicz (r.kasprowicz@reading.ac.uk), or the Ethics Committee via (education-research-administrator@york.ac.uk).

For further information on how the University will handle your data and keep your information secure see: University of York - General Privacy Notice